Cloud Phone System For Modern Businesses

3 Common Branch Office Issues and How to Solve Them

3 Common Branch Office Issues and How to Solve Them

Keeping enterprise communications coordinated and seamless is quite challenging in highly-distributed network where employees disperse across branches and home office. To integrate multiple locations and keep remote workforce connected, in a seamless and cost-efficient way, is by no means a tough task even with the advanced collaboration tools.

System integration complexity, inefficient inter-branch communications, and many more communication issues do exist for enterprises with multiple locations, and they keep dispersed offices from communicating and sharing information instantaneously and effectively. Here we list 3 most common branch office issues and gives you a lift with corresponding solutions.

1. System Interconnect Difficulty

Networking multiple telephony systems is too complicated and costs you plenty of time. The required port forwarding or static public IP address settings on the branch office system troubles as it requires professional knowledge.

Solution:

Adopt a centralized phone system that is easily connectable with interconnection or gateway solutions. One of the possible great choices is the newly updated S-Series VoIP PBX. Its Multisite Interconnect feature has granted you the possibility to complete the entire branch office integration process in a few licks, massively saving time and efforts. Only by clicks on the coordinated web configuration panel, direct registration from branches to headquarter will be realized without having to create trunks or call routes. And, what is even better, a “single numbering plan” can thus be available to allow extensions at different locations to call each other directly. More Yeastar multisite interconnect exclusive benefits can be learned here.

Related: 6 Reason Why Customers Love Yeastar Multisite Interconnect

2. Department Disconnect

Different company departments, offices or branch locations are not effectively communicating with one another, causing problems.

Solution: 

Have a regular meeting with teams from branch offices and make the most of the services your phone system offers. Video conferencing can give more face time and allow for more efficient communications. For employees constantly on the go, make them feel less disconnected by equipping them with mobile extension coordinated with your phone system, like the Linkus Unified Communications Softphone for S-Series VoIP PBX. And, most importantly, connect employees at different locations with advanced communication solutions such as Video Calls, Three-way Callings, Voicemail to E-mail and Follow Me to make them communicate and work as if they were in the same office.

Related: 4 Key VoIP Features for Mobile Workers

3. Spiraling Communication Costs

As business scales up, the communication costs between branch offices go spiral and become too costly.

Solution:

Link multiple systems from both the headquarter and branch offices to make inter-branch calling free-of-charge, regardless of the location, and reduce outbound call costs by sharing trunks among offices to extend your available resources across your multiple locations. The link between systems can be realized in several ways, except for utilizing the interconnect feature mentioned above to link S-Series VoIP PBX deployed in different offices, you can also connect your branch offices by deploying the exact type of gateway that suits your needs. For example, if you don’t have a PBX system on your remote office, you can use TA FXS gateway to connect headquarter’s telephone system and the branch office’s phones, and if you would like to make the most of local trunk connectivity, the deployment of TG VoIP GSM gateway and IP phones on your branch offices can help you make outbound calls at local fees even from the headquarter.

Related: 5 Different Scenarios Using VoIP (Voice over IP) Gateways

Dig Deeper on Efficient Branch Office Solution

To ensure the best inter-office cooperation and performance, multiple telephony services and remote systems must be managed and operated in tandem. And there are actually a number of ways to link multiple locations and build a single cooperate communications network.

Yeastar offers a complete range of cost-effective branch office solution. Whether it’s hardware in a server room or a virtual system in the cloud, you can find the right solution that best fits your company size and type of business. See what special benefits we can offer you here.

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User Login

Instantaneously receive user login credentials via email once the extension has been deployed by the adminstrator.

Log in conveniently via any web browser for access to the user portal.

Integrations

Integrate various CRM software for better customer service and satisfaction.

Enable transcription of audio messages into text with integration of third-party transcription service.

Enable API for integration with various third-party integrations for advanced performance such as call center and hotel reception services.

System

Provision email SMTP and template settings for event notifications to be sent out.

Manage storage allocation and duration of various types of data being stored on the PBX.

Determine the types of event notifications to be sent out, and the parties receiving them.

IVR

Add various audio voice prompts to be played according to different call scenarios.

Add voice prompts on multiple levels for more effecient and precise inbound call routing.

Voicemail

Customize default voicemail settings for each user extension.

Add various voicemail messages for allocation to different call scenarios and users.

Provision specific rules to how voicemail messages are played over the PBX system for better caller experience.

Reports and CDR

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Use intuitive visual call reports, to check various call statistics over extensions, trunks, queues, ring groups, and more.

Call reports can be viewed and downloaded directly from the PBX, or scheduled to be sent via email to respective parties.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Limit the number of otbound calls users are allowed to make within a time period to protect against toll fraud.

Restrict certain country codes for outbound calls either company-wide or on certain extensions.

User Login

Determine extension ranges for different functions.

Define use of different voice prompts depending on call scenarios or intended function.

Provision basic and advanced SIP settings to be used on the PBX.

Recordings

Record all calls made on specified trunks, including inbound and outbound calls.

Recordings

Record all calls made on specified extensions, conferences, or call queues.

Paging and Intercom

Create different types of paging and intercom broadcast groups for selected extensions.

Set a time schedule to automatically start your broadcast.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Conference

Pre-set conference settings and dial-in passwords for security, and allow internal users to send conference invites to external parties.

Speed Dial

Create multiple speed dial numbers to respective external numbers frequently used for outgoing calls.

Speed dial is activated when the set prefix (default or customized) is dialed.

Ring Group

Create multiple ring groups and determine custom ring strategies and failover settings for each.

Call Queue

Create different call queues with specific ring strategies and failover settings.

Static agents permanently answer calls in queue, while dynamic agents can log in and out. Allocate different extensions to each group.

Determine what actions are to be allowed for Mangers or Agents to manage on the Queue Panel.

Call Control

Have calls received on specific SIP trunks routed to designated extensions or destinations within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Organize company contacts into dedicated phonebooks and determine accessibility rights to extension groups for each.

Bulk import a list of contacts instead of having to key details in individually.

Role and Client Permission

Pre-defined user roles within the PBX are conveniently available for allocation, or create your own set of permissions.

Restrict users from viewing specific extensions, departments, or extension groups with Extension Visibility.

Allow or resrict specific users from managing or viewing certain company contacts

Auto Provision

Pre-defined setting parameters specific to respective IP phone models are conveniently available for easy set-up.

IP Phones can be quickly provisioned to your Yeastar PBX with just the pre-defined template and device MAC address.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Different types of trunks can be created, Caller ID can be customized.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Configure default call and user settings for individual extensions.

Customize allocation of user extensions to specific ring groups.

Portal Login Page

Receive your administrator log-in credentials and set-up guide via email.

Log-in on any web-browser to get started with PBX set-up.

Installation Wizard will guide you through basic configurations.

User Login

Access all company contacts made available to you by the administrator.

Create your own personal contacts list for easy reference and dialing.

Bulk import contact details for convenient data entry.

User Login

Access and manage user settings for softphone application and voicemail.

Manage call routing and presence status for your individual extension.

Retrieve or download your personal call logs and recordings.

User Login

Receive your log-in credentials and set-up guide via email, sent by your admin.

Log-in on any web-browser to get started with PBX set-up.

Configure contacts and personal settings from the web portal.

Auto Provision

Add, remove, or modify IP phone settings from your web interface.

Upgrade IP phone firmware conveniently from your PBX.

Upload various default setting parameters specific to respective IP phone models for greater convenience during set-up.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Have detailed contact information for your vendors and clients conveniently stored .

Bulk add a list of contacts instead of having to key details in individually.

PBX Monitor

Monitor the status extensions, whether they aren idle, in use, or unavailable.

Know whether your SIP Trunk running properly, or experiencing problems.

Monitor the number of call conferences currently running on your PBX, and their individual durations.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Call Detailed Report

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Filter by date, time, or extension number to retrieve specific call logs or recordings

Playback call recordings directly from the PBX or download to store externally.

Event Center

Determine what events and logs are to be recorded and/or have notifications sent.

Specify particular notifications to be sent to respective authorized personnel.

User Permission

Set up vaious groups of users for allocation to certain sets of access rules.

Determine what features a certain group of extensions can or cannot access.

Determine if users can access, play-back, or download call logs and recordings from the pbx.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Determine specific the range of SIP ports for connection between your PBX and endpoints.

Restrict country codes for outbound calls either company-wide or on certain extensions.

Voice Prompt

Upload and designate customised audio recordings at multiple levels of a call journey.

Upload recorded music to fill the silence that would be heard by callers on hold.

Upload customised voice prompts to create a professional call experience.

General

Customize general call preferences either company-wide or for individual extensions.

Set-up feature dial codes for convenient user navigation to specific call features.

Determine how voicemails are retrieved, and also upload custom voicemail recordings.

Call Features

Add multiple automated responses to be played at different phases of a call journey.

Designate specific extensions to ring concurrently based on an external caller's dial pattern.

Customize messages and waiting times to keep external callers engaged when put on hold.

Call Control

Have calls received on specific SIP trunks routed to designated extensions within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Provision SIP trunk settings and dedicate them to particular extensions.

Bulk add DDIs on each SIP trunk, for allocation to an individual or groups of extensions.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Allocate and deploy specific extension numbers to respective users via email.

Set-up default ring and presence status settings for individual users.

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