Cloud Phone System For Modern Businesses

Prepared for Any Emergency: How Yeastar Helps Your Business Continuity

Prepared for Any Emergency: How Yeastar Helps Your Business Continuity

The very idea of unplanned downtime is enough to make any business leader’s blood run cold and any IT leader’s blood pressure rise. But if 2020 has taught enterprises anything, it’s to expect the unexpected. Between the unprecedented COVID-19 pandemic, massive fires in Australia, or relentless flooding in several countries, natural disasters and unexpected utility disruptions have taken many business offline this year.

Disasters alike strike with little to no warning. We hope for the best, but should be prepared for the worst. And you understand that an always-online communications system plays a critical role in emergency preparedness. Whether it involves a major weather event, a pandemic, or something more mundane like internet outage or equipment failure, the ability to contact customers, suppliers and even your own employees can be a reassuring and positive step toward “business as usual” even during emergency conditions.

Look to a Phone System that Safeguards Business Against Any Emergency

Yeastar’s UC-capable business phone system can be an invaluable aid in sustaining critical business continuity when an emergency occurs. It provides vital communications tools that keep everyone connected both during and after a crisis. And with Yeastar, you can rest assured that your phone system will remain available. The ultimate resilience is contributed with redundant components built throughout the system.

Limited Access to the Office? Your “Office” Is Where You Are

Detrimental situations like regional flooding, hurricanes or virus outbreak could possibly lock your access to the office building, but your business need not be disrupted. No matter you are with Yeastar Cloud Phone System or premise-based S-Series VoIP PBX, you always remain in control and can get important work done easily and securely even from home.

  • Work Anywhere Anytime: Yeastar business phone system offers Linkus Unified Communications Softphone that enables you to make and receive calls to your office phone extension via your own mobile phone or computer desktop. With Linkus, you can access all the office extension features – no matter where you are – and the operation of call transfer/hold/record/mute and the retrievals of voicemail/call recording/call logs are only point-and-click away with easy-to-use graphical UI.
  • Team Collaboration at No Sacrifice: In addition to the essential voice continuity, Linkus UC Softphone also provides conferencing, Instant Messaging, Presence, File Sharing and Contacts (phonebook) to make your staff feel as connected as if they were in the office. Employees can easily see who is available and bring the team together with real-time discussions on projects in the way they preferred and via one single unified platform.
  • Engage Customers: Never leave customers unanswered or confused especially in an emergency. Yeastar’s “Never Miss a Call” suite of built-in features are easy to enable from online user interface. The advanced IVR minimizes call waiting by auto-directing callers to a desired destination in a 24/7 automatic manner; Call Forwarding sends calls to whatever extension or external number you like, and Follow Me uses a sequence of phones of your choice to find you – whatever these features applied, your customer response is to fasten. In addition, if there are any changes in your customer services particularly for the emergency, you can also quickly record and upload an announcement to inform your callers with the highly-flexible Custom Voice Prompt feature of the Yeastar business phone system.

Internet Outage? Call Continuity Comes Through

There is no such thing as business continuity without clear communication. Yet, time and time again, the vast Internet/broadband that your phone system relies on is first to collapse during serious emergencies. Fortunately, downed internet connection is not an issue with Yeastar business phone system.

Yeastar S-Series VoIP PBX with 4G LTE module installed can provide essential VoIP continuity for your business communications. When your fixed-line broadband is not available or internet outrage occurs, the PBX would automatically reroute to the 4G LTE wireless network for your SIP trunks. This way, your Voice over the internet will continue as usual and your business will not be impacted. Also, besides the resilient 4G LTE failover, Yeastar S-Series PBX also supports connection to PSTN, ISDN BRI/PRI and GSM/3G Cellular with telephony modules, enabling the best disaster-proof phone line failover.

As for Yeastar Cloud Phone System, you need not worry as well. Your phone system is hosted in the cloud and best cared by Yeastar or Yeastar partners. This means that even if your office loses connection to the internet or power, your phone system and SIP trunks will keep on running. In such cases, you can continue your business calls via the Linkus Mobile Client (softphone) installed on your smartphone. No calls will be missed and critical call features still remain accessible.

Unexpected System Server Failure? The Backup Is Up Right Away

Though not happen very often, severe situations like CPU overload, cyber-attacks or hardware damage could cause even a super-duper phone system malfunction or fails for some time. And you will need a fast disaster recovery to minimize the fallout.

Yeastar S-Series PBX comes with robust redundancy solution for up-to-speed recovery during unexpected server outage. Its advanced PBX Hot Standby feature enables you to mirror the PBX to a secondary server in real-time. And should the main PBX server fails, the secondary server will take over immediately to keep your phone system operates as normal, so the downtime is kept to an absolute minimum and your business won’t suffer from the outage.

Keep Your Business Running Whenever & Whatever

No one likes to think about a disaster, but disaster planning is critical to any business. Yeastar has taken steps to ensure that your phone system will stay online, providing the communications services you need to support your business continuity and emergency preparedness plan.

If you are thinking of update your phone system with ultimate resilience, let us help you. Free free to contact us for a consultancy, or you can just sign up for our Cloud PBX free trial to enjoy a 14-day* free access to the rich robust phone system features of Yeastar business phone system. Sign up today and experience it yourself.

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User Login

Instantaneously receive user login credentials via email once the extension has been deployed by the adminstrator.

Log in conveniently via any web browser for access to the user portal.

Integrations

Integrate various CRM software for better customer service and satisfaction.

Enable transcription of audio messages into text with integration of third-party transcription service.

Enable API for integration with various third-party integrations for advanced performance such as call center and hotel reception services.

System

Provision email SMTP and template settings for event notifications to be sent out.

Manage storage allocation and duration of various types of data being stored on the PBX.

Determine the types of event notifications to be sent out, and the parties receiving them.

IVR

Add various audio voice prompts to be played according to different call scenarios.

Add voice prompts on multiple levels for more effecient and precise inbound call routing.

Voicemail

Customize default voicemail settings for each user extension.

Add various voicemail messages for allocation to different call scenarios and users.

Provision specific rules to how voicemail messages are played over the PBX system for better caller experience.

Reports and CDR

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Use intuitive visual call reports, to check various call statistics over extensions, trunks, queues, ring groups, and more.

Call reports can be viewed and downloaded directly from the PBX, or scheduled to be sent via email to respective parties.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Limit the number of otbound calls users are allowed to make within a time period to protect against toll fraud.

Restrict certain country codes for outbound calls either company-wide or on certain extensions.

User Login

Determine extension ranges for different functions.

Define use of different voice prompts depending on call scenarios or intended function.

Provision basic and advanced SIP settings to be used on the PBX.

Recordings

Record all calls made on specified trunks, including inbound and outbound calls.

Recordings

Record all calls made on specified extensions, conferences, or call queues.

Paging and Intercom

Create different types of paging and intercom broadcast groups for selected extensions.

Set a time schedule to automatically start your broadcast.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Conference

Pre-set conference settings and dial-in passwords for security, and allow internal users to send conference invites to external parties.

Speed Dial

Create multiple speed dial numbers to respective external numbers frequently used for outgoing calls.

Speed dial is activated when the set prefix (default or customized) is dialed.

Ring Group

Create multiple ring groups and determine custom ring strategies and failover settings for each.

Call Queue

Create different call queues with specific ring strategies and failover settings.

Static agents permanently answer calls in queue, while dynamic agents can log in and out. Allocate different extensions to each group.

Determine what actions are to be allowed for Mangers or Agents to manage on the Queue Panel.

Call Control

Have calls received on specific SIP trunks routed to designated extensions or destinations within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Organize company contacts into dedicated phonebooks and determine accessibility rights to extension groups for each.

Bulk import a list of contacts instead of having to key details in individually.

Role and Client Permission

Pre-defined user roles within the PBX are conveniently available for allocation, or create your own set of permissions.

Restrict users from viewing specific extensions, departments, or extension groups with Extension Visibility.

Allow or resrict specific users from managing or viewing certain company contacts

Auto Provision

Pre-defined setting parameters specific to respective IP phone models are conveniently available for easy set-up.

IP Phones can be quickly provisioned to your Yeastar PBX with just the pre-defined template and device MAC address.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Different types of trunks can be created, Caller ID can be customized.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Configure default call and user settings for individual extensions.

Customize allocation of user extensions to specific ring groups.

Portal Login Page

Receive your administrator log-in credentials and set-up guide via email.

Log-in on any web-browser to get started with PBX set-up.

Installation Wizard will guide you through basic configurations.

User Login

Access all company contacts made available to you by the administrator.

Create your own personal contacts list for easy reference and dialing.

Bulk import contact details for convenient data entry.

User Login

Access and manage user settings for softphone application and voicemail.

Manage call routing and presence status for your individual extension.

Retrieve or download your personal call logs and recordings.

User Login

Receive your log-in credentials and set-up guide via email, sent by your admin.

Log-in on any web-browser to get started with PBX set-up.

Configure contacts and personal settings from the web portal.

Auto Provision

Add, remove, or modify IP phone settings from your web interface.

Upgrade IP phone firmware conveniently from your PBX.

Upload various default setting parameters specific to respective IP phone models for greater convenience during set-up.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Have detailed contact information for your vendors and clients conveniently stored .

Bulk add a list of contacts instead of having to key details in individually.

PBX Monitor

Monitor the status extensions, whether they aren idle, in use, or unavailable.

Know whether your SIP Trunk running properly, or experiencing problems.

Monitor the number of call conferences currently running on your PBX, and their individual durations.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Call Detailed Report

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Filter by date, time, or extension number to retrieve specific call logs or recordings

Playback call recordings directly from the PBX or download to store externally.

Event Center

Determine what events and logs are to be recorded and/or have notifications sent.

Specify particular notifications to be sent to respective authorized personnel.

User Permission

Set up vaious groups of users for allocation to certain sets of access rules.

Determine what features a certain group of extensions can or cannot access.

Determine if users can access, play-back, or download call logs and recordings from the pbx.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Determine specific the range of SIP ports for connection between your PBX and endpoints.

Restrict country codes for outbound calls either company-wide or on certain extensions.

Voice Prompt

Upload and designate customised audio recordings at multiple levels of a call journey.

Upload recorded music to fill the silence that would be heard by callers on hold.

Upload customised voice prompts to create a professional call experience.

General

Customize general call preferences either company-wide or for individual extensions.

Set-up feature dial codes for convenient user navigation to specific call features.

Determine how voicemails are retrieved, and also upload custom voicemail recordings.

Call Features

Add multiple automated responses to be played at different phases of a call journey.

Designate specific extensions to ring concurrently based on an external caller's dial pattern.

Customize messages and waiting times to keep external callers engaged when put on hold.

Call Control

Have calls received on specific SIP trunks routed to designated extensions within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Provision SIP trunk settings and dedicate them to particular extensions.

Bulk add DDIs on each SIP trunk, for allocation to an individual or groups of extensions.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Allocate and deploy specific extension numbers to respective users via email.

Set-up default ring and presence status settings for individual users.

Deal One View

View cases created for a Deal in One View.

View cases created for a Deal in One View.

View cases created for a Deal in One View.

Deal One View

View cases created for a Deal in One View.

View cases created for a Deal in One View.

View cases created for a Deal in One View.

Deal One View

View cases created for a Deal in One View.

View cases created for a Deal in One View.

View cases created for a Deal in One View.