Cloud Phone System For Modern Businesses

Yeastar Connects 900+ Remote Faculty for Peruvian University

Yeastar Connects 900+ Remote Faculty for Peruvian University

Background

Alas Peruanas University S.A. (UAP) is the Peruvian Institution with the largest academic offer in Peru, providing access to quality higher education for all Peruvians and educating students to become professionals with an entrepreneurial vision. Currently, UAP has 33 teaching sites, with its main campus in Lima province and 19 branch campuses nationwide.

With such distributed network and the need for a robust, reliable phone system to facilitate efficient communication between 900+ faculty, the institution needed a remote-working-friendly unified communications solution. Furthermore, its IT personnel was also seeking a solution that could help cut costs on telephony and system maintenance.

Objective and Challenges

Using a traditional phone system would cost a lot of money each year, and the branches were not on the same plane, which caused a lot of extra communication costs and was not economical.

UAP wanted to find an affordable solution that would allow its 20 branches to communicate effectively and securely in a one single platform. They had high call quality requirements and need a system that could run 24/7. Also, as the university are keep expanding, the solution needed to be easily expandable to accommodate future needs.

Remote work has always been there, it’s just that the advent of COVID-19 has made it more necessary. That means the solution also needs to support remote access. Whether from home or elsewhere, staff, teachers, and students can communicate easily and stay productive without compromise.

Solution

Considering the requirements, Optical Networks – Yeastar certified reseller in Peru – introduced the Yeastar UC solution to the university and it soon beat the competition.

Hitting just right between the performance and costs, four units of Yeastar S300 VoIP PBX expanded with eight units of Yeastar D30 modules were deployed to the university. The system works in a cross-network to support over 900 extensions, and two of the four PBXs are alternatively working in hot standby mode to ensure high system availability.

“We deployed numerous Yealink Phones, from T19p to T48s, and 120 SIP trunks on each HA node and on each Yeastar S300 VoIP PBX from different fiber routes, from different nodes. Against our Metaswitch SoftSwitch class 5 platform (Optical SIP Trunk).”

“We are very satisfied with the quality of calls, stability and ease of use and reporting.”

Thanks to the solution, UAP has accomplished this goal while increasing data security, reducing costs, and increasing efficiency beyond its own expectations. There are two features that typically fit into the requirements.

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  • Remote Connectivity with Linkus UC Clients & Linkus Cloud Service

With Linkus UC Clients that integrate voice, messaging, conferencing, and more, the remote personnel now can work and collaborate with clear, reliable calling and secure unified communications, from virtually any device. And thanks to the Linkus Cloud Service, the capacity has been expanded to anywhere.

Designed to enable hassle-free remote working in minutes, the Linkus Cloud Service avoids the necessity of port forwarding when using the Linkus UC Clients outside of the university’s intranet. It offers uninterrupted Linkus remote connections in minutes, so remote workers can stay connected anywhere anytime – with a full spectrum of office extension and collaboration features readily accessible from their own mobile phone or computer.

  • Zoho CRM Integration

Yeastar PBX System supports integration with Zoho CRM, Dynamics 365, and Google Contacts, so users can enjoy click-to-call, call popup, call journals, etc. right on the CRM. And this has streamlined the operations and boosted the productivity of the administrative staff of the university. They were able to know who is calling before picking up the phone and the auto call logging helps save time from manually entering data.

“The integration with Linkus and Zoho CRM are also some of the features that make the platform the best option for us and in the current circumstances where the person is working remotely.”

Room to Grow

“Great capacity for growth, hot standby service, excellent stability and easy maintenance.”

UAP are further convinced with the solution’s future-proofness. The S-Series VoIP PBX provides flexible telephony interfaces combination while allowing for future scalability with field-upgradable modular design. Also, the free life-time software update ensures the always-on accessibility to the latest business-enhancing features, allowing the university to optimize core tasks many years down the road.

Yeastar – A Proven UC Solution for Schools

It is not unique that Yeastar has put a lot of efforts in helping schools build reliable communication networks while accommodating expansion demand.

“In the case of Peruvian universities, it is not the only case,” said Miguel Rabi, Optical Networks, “We have a similar solution in the Ricardo Palma University, also with 860 extensions and the San Ignacio de Loyola Institute with 150 extensions and a Contact Center, as well as the Antonio Ruiz de Montoya University with a hybrid solution of more than 190 annexes with an analog part thanks to the TA3200 of Yeastar.”

Learn more about Yeastar UC Solution for Schools.

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User Login

Instantaneously receive user login credentials via email once the extension has been deployed by the adminstrator.

Log in conveniently via any web browser for access to the user portal.

Integrations

Integrate various CRM software for better customer service and satisfaction.

Enable transcription of audio messages into text with integration of third-party transcription service.

Enable API for integration with various third-party integrations for advanced performance such as call center and hotel reception services.

System

Provision email SMTP and template settings for event notifications to be sent out.

Manage storage allocation and duration of various types of data being stored on the PBX.

Determine the types of event notifications to be sent out, and the parties receiving them.

IVR

Add various audio voice prompts to be played according to different call scenarios.

Add voice prompts on multiple levels for more effecient and precise inbound call routing.

Voicemail

Customize default voicemail settings for each user extension.

Add various voicemail messages for allocation to different call scenarios and users.

Provision specific rules to how voicemail messages are played over the PBX system for better caller experience.

Reports and CDR

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Use intuitive visual call reports, to check various call statistics over extensions, trunks, queues, ring groups, and more.

Call reports can be viewed and downloaded directly from the PBX, or scheduled to be sent via email to respective parties.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Limit the number of otbound calls users are allowed to make within a time period to protect against toll fraud.

Restrict certain country codes for outbound calls either company-wide or on certain extensions.

User Login

Determine extension ranges for different functions.

Define use of different voice prompts depending on call scenarios or intended function.

Provision basic and advanced SIP settings to be used on the PBX.

Recordings

Record all calls made on specified trunks, including inbound and outbound calls.

Recordings

Record all calls made on specified extensions, conferences, or call queues.

Paging and Intercom

Create different types of paging and intercom broadcast groups for selected extensions.

Set a time schedule to automatically start your broadcast.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Conference

Pre-set conference settings and dial-in passwords for security, and allow internal users to send conference invites to external parties.

Speed Dial

Create multiple speed dial numbers to respective external numbers frequently used for outgoing calls.

Speed dial is activated when the set prefix (default or customized) is dialed.

Ring Group

Create multiple ring groups and determine custom ring strategies and failover settings for each.

Call Queue

Create different call queues with specific ring strategies and failover settings.

Static agents permanently answer calls in queue, while dynamic agents can log in and out. Allocate different extensions to each group.

Determine what actions are to be allowed for Mangers or Agents to manage on the Queue Panel.

Call Control

Have calls received on specific SIP trunks routed to designated extensions or destinations within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Organize company contacts into dedicated phonebooks and determine accessibility rights to extension groups for each.

Bulk import a list of contacts instead of having to key details in individually.

Role and Client Permission

Pre-defined user roles within the PBX are conveniently available for allocation, or create your own set of permissions.

Restrict users from viewing specific extensions, departments, or extension groups with Extension Visibility.

Allow or resrict specific users from managing or viewing certain company contacts

Auto Provision

Pre-defined setting parameters specific to respective IP phone models are conveniently available for easy set-up.

IP Phones can be quickly provisioned to your Yeastar PBX with just the pre-defined template and device MAC address.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Different types of trunks can be created, Caller ID can be customized.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Configure default call and user settings for individual extensions.

Customize allocation of user extensions to specific ring groups.

Portal Login Page

Receive your administrator log-in credentials and set-up guide via email.

Log-in on any web-browser to get started with PBX set-up.

Installation Wizard will guide you through basic configurations.

User Login

Access all company contacts made available to you by the administrator.

Create your own personal contacts list for easy reference and dialing.

Bulk import contact details for convenient data entry.

User Login

Access and manage user settings for softphone application and voicemail.

Manage call routing and presence status for your individual extension.

Retrieve or download your personal call logs and recordings.

User Login

Receive your log-in credentials and set-up guide via email, sent by your admin.

Log-in on any web-browser to get started with PBX set-up.

Configure contacts and personal settings from the web portal.

Auto Provision

Add, remove, or modify IP phone settings from your web interface.

Upgrade IP phone firmware conveniently from your PBX.

Upload various default setting parameters specific to respective IP phone models for greater convenience during set-up.

Contacts

Store, retrieve, and share company contact details easily on your PBX.

Have detailed contact information for your vendors and clients conveniently stored .

Bulk add a list of contacts instead of having to key details in individually.

PBX Monitor

Monitor the status extensions, whether they aren idle, in use, or unavailable.

Know whether your SIP Trunk running properly, or experiencing problems.

Monitor the number of call conferences currently running on your PBX, and their individual durations.

Maintenance

Check for and download firmware upgrades to ensure that your PBX is always up-to-date.

Perform back-ups to prevent data and settings from getting lost.

Perform troubleshooting on your own to debug.

Call Detailed Report

All call log activities are stored, with the option of having audio conversations recorded by default or for specific extensions.

Filter by date, time, or extension number to retrieve specific call logs or recordings

Playback call recordings directly from the PBX or download to store externally.

Event Center

Determine what events and logs are to be recorded and/or have notifications sent.

Specify particular notifications to be sent to respective authorized personnel.

User Permission

Set up vaious groups of users for allocation to certain sets of access rules.

Determine what features a certain group of extensions can or cannot access.

Determine if users can access, play-back, or download call logs and recordings from the pbx.

Security

Restrict a general group or specific IP addresses to prevent unauthorized access to your PBX.

Determine specific the range of SIP ports for connection between your PBX and endpoints.

Restrict country codes for outbound calls either company-wide or on certain extensions.

Voice Prompt

Upload and designate customised audio recordings at multiple levels of a call journey.

Upload recorded music to fill the silence that would be heard by callers on hold.

Upload customised voice prompts to create a professional call experience.

General

Customize general call preferences either company-wide or for individual extensions.

Set-up feature dial codes for convenient user navigation to specific call features.

Determine how voicemails are retrieved, and also upload custom voicemail recordings.

Call Features

Add multiple automated responses to be played at different phases of a call journey.

Designate specific extensions to ring concurrently based on an external caller's dial pattern.

Customize messages and waiting times to keep external callers engaged when put on hold.

Call Control

Have calls received on specific SIP trunks routed to designated extensions within the PBX.

Set-up dial patterns so that outbound calls are routed to their intended destinations.

Determine how calls are routed and received at different times of a day.

Trunks

Register multiple SIP trunks on a single PBX as needed.

Provision SIP trunk settings and dedicate them to particular extensions.

Bulk add DDIs on each SIP trunk, for allocation to an individual or groups of extensions.

Extensions

View, deploy, add, and remove user extensions within your PBX system.

Allocate and deploy specific extension numbers to respective users via email.

Set-up default ring and presence status settings for individual users.

Deal One View

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View cases created for a Deal in One View.

Deal One View

View cases created for a Deal in One View.

View cases created for a Deal in One View.

View cases created for a Deal in One View.

Deal One View

View cases created for a Deal in One View.

View cases created for a Deal in One View.

View cases created for a Deal in One View.